Job Description

Location: Everett, MA - On-Site (Hybrid work may be considered at management’s discretion)

Duration: 5 Months

Schedule: Monday – Friday (Full-Time; overtime, weekends, and holidays may be required based on payroll deadlines)

We are seeking a detail-oriented and reliable Payroll Coordinator to support our payroll operations during a 5-month assignment. This position requires strong attention to detail, time management, and excellent communication skills. Overtime is eligible, and extra pay is provided for work on holidays.

• Enter payroll exception data into payroll systems; research and resolve discrepancies, make corrections, and document changes. Review payroll data and supporting documentation for accuracy and completeness. Reconcile payroll to various reports.

• Maintain payroll records and follow appropriate records retention protocols.

• Enter and validate timekeeping data to ensure accuracy and compliance with applicable labor contracts, policies, and laws.

• Research and respond to payroll-related inquiries from employees, supervisors, and external organizations. Serve as a resource for payroll-related issues.

• With oversight, reconcile payroll deduction reports, prepare third-party payments, and review general ledger balances.

• Reconcile and process employee leaves and supplemental pay types (FMLA, PFML, STDi, LTD, Workers’ Compensation, donated sick leave) based on data provided by internal teams and third-party vendors. Ensure approvals and documentation are in place for adjustments.

• Investigate payroll variances and questionable items; validate entries and obtain necessary approvals and signatures.

• Perform other related duties as assigned.

• Minimum of 3 years of payroll processing experience, including the use of payroll software systems.

• Ability to work a standard Monday–Friday schedule, with flexibility for extended hours, weekends, and holidays as needed.

• Associate’s degree or a 2-year technical certification in accounting or a related field may substitute for 1.5 years of experience.

• Equivalent combinations of education and experience will be considered.

• General knowledge of payroll processing and accounting principles.

• Familiarity with payroll-related labor laws, including FMLA and FLSA.

• Ability to foster an inclusive workplace by supporting diversity, equity, and inclusion.

• Strong collaboration and team-building skills.

• Experience with automated payroll systems.

• Advanced proficiency in Microsoft Office Suite (especially Excel, Word, Outlook).

• Excellent time management and ability to meet strict payroll deadlines.

• Attention to detail, with strong skills in math, typing, and 10-key entry.

• Effective written and verbal communication across all levels of an organization.

• Experience with PeopleSoft, Trapeze, or UKG payroll systems.

• Background in public sector, union-represented workforces, or the transit industry.

• Work is performed in an office environment with standard office equipment and technology.

• May involve movement between office buildings and occasional exposure to noisy environments.

• May occasionally be required to lift and carry materials up to 10 pounds.

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