Job Description

Job Title: Plant Administrative Assistant

Job Description

Join a dynamic team where you will play a crucial role in supporting plant operations through various administrative functions. This role involves managing diverse tasks ranging from payroll and inventory tracking to providing administrative support to plant management.

Responsibilities

• Operate the scale for weighing company, customer, and third-party trucks.
• Process vendor invoices and purchase orders efficiently.
• Provide comprehensive administrative support for plant management.
• Compile, enter, and report payroll and production statistics accurately.
• Track finished goods inventory, equipment utilization, plant costs, and labor hours.
• Purchase necessary parts and safety supplies.
• Maintain fuel inventory and equipment downtime reports.
• Assist with month-end accruals and reporting.
• Process personnel changes and maintain employee files.
• Manage timekeeping using the Kronos system.

Essential Skills

• Strong administrative assistance and support skills.
• Proficiency in payroll processing and accounts payable.
• Excellent customer service and office management capabilities.
• Proficient in data entry, with experience using Kronos and Oracle.
• Experience in invoicing and administrative tasks.

Additional Skills & Qualifications

• 2-3 years of relevant experience.
• Experience with payroll processes, especially for a team of 13 people.
• Familiarity with Payroll ERP systems like Kronos is preferred.
• Experience with Accounting ERP systems such as Oracle or JD Edwards.
• Basic proficiency in Excel.

Work Environment

This role is fully onsite from Monday to Friday, with working hours from 6 AM to 2 PM. You will be part of a tight-knit team that values collaboration and efficiency.

Job Type & Location

This is a position based out of Saint Johnsville, New York.

Pay and Benefits

The pay range for this position is $20.00 - $21.50/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saint Johnsville,NY.

Application Deadline

This position is anticipated to close on Nov 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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